Working with Gallery Folders

About Gallery Folders

Gallery folders, accessible from the Browse pane and Gallery pane, can contain one or more galleries as well as one or more subfolders that can also contain galleries. Gallery folders provide a convenient way to organize galleries. You can create and organize a hierarchy of gallery folders that categorize and store your galleries of reports. This structure enables you to store, manage, and locate your reports easily. For more information about galleries, see Working with Galleries.

You can view the contents of a gallery folder by using one of the following two methods:

Click the arrow next to the gallery folder name in the Browse pane. The folder expands in the tree and the next level of objects in the folder appears in the tree.
Click a gallery folder in the Browse pane or double-click a gallery folder in the Gallery pane. The contents of the folder appear in the Gallery pane. The Gallery pane provides additional information about the gallery folders and galleries that it displays in the Table view.

Note: The user groups for Gallery Manager have different access authorizations that enable different capabilities when working with gallery folders. You might not be able to perform some tasks with gallery folders based on your user permissions. For more information, see User Group Authorization.

Create a Gallery Folder

The

My
                     Galleries

folder contains all of the gallery folders and galleries that you create, regardless of whether they are public or private. When you create a gallery folder, it is stored within the My Galleries folder.

To create a new gallery folder, perform the following steps:

In the Browse or Gallery pane, click the arrow next to the Action button and select New Gallery Folder.

The New Gallery Folder dialog box appears.

New Gallery Folder Dialog Box
In the Name field, enter a unique name for the folder. The name of a gallery folder can include no more than 60 characters.

Tip
When you copy a gallery folder, Gallery Manager creates a copy of the folder and provides the default name Copy of <name of the original gallery folder>. If the name of your original gallery folder uses 60 characters, then the default name for the gallery copy will exceed the maximum character limit. For best results, name your galleries with 50 characters or less to allow for character additions later.
(Optional) In the Description field, enter a description of the folder.
In the Location group box, select a folder where this new gallery folder is to be stored.
Select the status of the gallery folder as private or public. The status specifies whether the gallery folder is viewable only by you (private) or whether other users of Gallery Manager can view the folder (public). The default status is private unless you select Mark as public.

You can specify the status of a gallery folder only if it is located at the first level under My Galleries. All subfolders and galleries within a gallery folder automatically adopt the same status as their parent folder. Therefore, the status of a folder and its contents is determined only at the first level in the My Galleries folder. For more information, see Public and Private Gallery Folders and Galleries.
Click Save to create the gallery folder or Cancel to close the dialog box.

View and Navigate Gallery Folders

You can use the Browse pane and the Gallery pane to view and navigate through the gallery folders that are available in the Gallery Manager. The Browse pane displays the gallery folders and galleries in a tree view. You can click the arrow next to the name of a gallery folder to expand the folder and view its components. Click a gallery folder in the Browse pane to open the folder in the Gallery pane.

The following example shows the My Galleries folder selected in the Browse pane and its first level of contents displayed in the Gallery pane.

A Gallery Folder in the Gallery Pane

The Gallery pane displays the following information about the first level of subfolders and galleries in a gallery folder:

Name specifies the name of the gallery folder or gallery.
Type specifies whether the object is a gallery folder or a gallery. The icon to the left of each row also identifies the object.
Status specifies whether the gallery folder or gallery is public or private.
Last Modified Date specifies the date when the gallery folder or gallery was last changed.

The column headings of the grid enable you to sort the objects by column. When you click a column heading in the grid, an up arrow (ascending) or down arrow (descending) icon appears. These arrows indicate whether the information in the columns is sorted by ascending or descending order. You can click the arrow in a column heading to change the sort order for that column.

Note: If an object does not have a value in one of the possible sort fields, then that object appears first in a list that is sorted in ascending order.

In the Browse pane and the Gallery pane, you can navigate the gallery folders to locate the gallery that you want to view. Then, double-click a gallery to view its reports in the Gallery pane. For more information, see Viewing Reports in a Gallery.

Edit a Gallery Folder

You can change the name, description, location, and status of existing gallery folders. However, the folders that you have permission to edit are based on your user ID. You can edit only your own gallery folders that you create.

To edit a gallery folder, perform the following steps:

In the Browse pane, select the gallery folder that you want to edit.
In the Browse pane, click the arrow next to the Action button and select Edit.

The Edit Gallery Folder dialog box appears.

Edit Gallery Folder Dialog Box
Modify the values in the Name, Description, and Location fields as needed. The name of a gallery folder can include no more than 60 characters.
If you are editing a gallery folder that resides on the first level of the My Galleries folder, then you can also edit the Status of the folder and its contents. Select Mark as public if you want the gallery folder and its contents to be public and accessible by all Gallery Manager users. Otherwise, the gallery folder and its contents are private and accessible only by you and members of the IT Resource Management Administrator group. For more information, see Public and Private Gallery Folders and Galleries.
Click Save to save your changes or Cancel to close the dialog box.

Copy a Gallery Folder

To copy a gallery folder, perform the following steps:

In the Browse or Gallery pane, select the gallery folder that you want to copy.

Note: You can select only one gallery folder at a time in the Browse pane. However, you can hold down the CTRL or SHIFT key and select multiple gallery folders in the Gallery pane. If you copy multiple gallery folders at the same time, then the dialog box does not enable you customize the name and description of the folders. Therefore, you must ensure that the folders that you copy have names that are unique within the folder where you plan to store them.
In the Browse or Gallery pane, click the arrow next to the Action button and select Copy.

The Copy Gallery Folder dialog box appears.

Copy Gallery Folder Dialog Box
In the Name field, enter a unique name for the folder. The name of a gallery folder can include no more than 60 characters. The default name is Copy of <name of the original gallery folder>.
(Optional) In the Description field, enter a description of the new folder.
In the Location group box, select a folder where this new gallery folder is to be stored. The new gallery folder inherits the public or private status from the folder where it is located.
Click Save to create the copy of the gallery folder or Cancel to close the dialog box.

Delete a Gallery Folder

You can delete a gallery folder to remove it and its contents from the Gallery Manager. However, this action does not delete the corresponding reports from the SAS Content Server.

Note: Members of the IT Resource Management User group can delete only the gallery folders that they created. Members of the IT Resource Management Administrator group can delete any gallery folder and its contents regardless of whether they created the folder.

To delete a gallery folder, perform the following steps:

In the Browse or Gallery pane, select the gallery folder that you want to delete. You can also hold down the CTRL or SHIFT key and select multiple gallery folders in the Gallery pane.
In the Browse or Gallery pane, click the arrow next to the Action button and select Delete.
Click Yes to delete the gallery folder.