To import categories, choose Options > Categories. The Categories dialog appears. Click Import to display the Select Grammar dialog. Select the Grammar that you want to associate with your new Vocabulary, and then click OK. On the Categories screen, the Grammar's standard category abbreviations and descriptions appear. (Derived categories are not imported.) Use the Delete button to delete any unwanted categories, and then click Close.
To add categories to imported words in the Import Words dialog, click Add under the heading Add these categories. For each category that you select, you can select Overwrite likelihood. Choosing this option adds your specified likelihood in place of a different value that may already exist for that word and category in your new vocabulary.
Note: The remainder of this step applies only to the import of words from Vocabularies, when you select Vocabulary for the Type field.When you import words from a Vocabulary, then you can also filter the words that will be imported. Click Filter Word List to display the Import Filter dialog. Use the Import Filter dialog to import only those words that have been assigned all of your selected categories.
In the Import Words dialog, to import categories as well as words from a vocabulary file, select the check box Use categories from imported vocabulary words. If an imported word already exists in your new Vocabulary, then any new categories are added to the existing word.
If an imported word already exists, and if both words share categories, and if likelihood values differ, you need to decide how to resolve the likelihood conflict. In the Import Words dialog, select a button under the heading In case of likelihood conflict during merge. You can choose to import all likelihood values (overwrite local likelihood), keep your existing likelihood values (refuse imported likelihood), or receive a prompt to decide each conflict individually.
When the import is complete, click Close to return to the Vocabulary Editor dialog.
Here is an example of when you might want to update a likelihood value. If your vocabulary contains the name Scott, then that word might have the categories Family Name Word (FNW) and Given Name Word (GNW). You might determine that Scott is more likely to be a Given Name Word than a Family Name Word. You could then increase the likelihood value of the Given Name category for the word Scott.
To change a likelihood value, select the word and click Edit.
Note: When you add a category to one or more selected words, you receive the Overwrite Category dialog when that that word and category are present in one or more words in your Vocabulary. To resolve likelihood conflicts, click Yes to accept the change in likelihood for the current category. Click Yes to All to accept all remaining likelihood changes. Click No to refuse all overwrites and keep your existing likelihood values. Click Cancel to not add the category.Although there may be some adjustments that you want to make to the likelihoods at this point, later testing with the Parse Test Tool will probably reveal other necessary adjustments to give the desired result.