Working with Albums :: SAS(R) IT Resource Management 3.4: Report Center Guide

Overview of Working with Albums

Albums are containers for reports to which you want easy access. The reports in an album are those that are selected for inclusion when the user is viewing a report in the Gallery or Resource workspace. Albums can be thought of as point-and-click-galleries. Albums are not deleted unless you delete them manually.

Create an Album

To create an album, perform the following steps:

On the workspace bar, click the Create a New Item icon ()
Select New Album. The New Album dialog box appears.

New Album Dialog Box
Enter a value in the Name field. The value in this field must be unique within its folder.

You can also enter text in the Description box.
Click the down arrow to display the locations that are available to store your album in the SAS Content Server. Select the location where your album will be stored.
Click New Folder to open the New Folder dialog box that enables you to create and define a new folder. When you are finished, you return to the New Album dialog box.
Click Save to save your specifications and return to the Gallery workspace.

Copy an Album

To copy an album, perform the following steps:

In the left pane of the Gallery workspace, select the folder that contains the album that you want to copy from. You can select My Galleries and Albums or Shared Galleries and Albums or, for ITRM Report Center administrators, Users’ Galleries and Albums.
In the center pane of the Gallery workspace, select the album that you want to copy.

Note: You can select only one album at a time in this pane.

Click the Copy icon (). The Copy Album dialog box appears.

Copy Album Dialog Box
The Name field cannot be modified.
In the Location group box, select a folder where this album will be copied. The copy inherits the sharing status of the folder where it is located.
Click Copy to create the copy of the album. If an album with the same name exists under the selected folder, then this message is displayed: The location you specified already contains the object with this name. Specify a different location to copy.

Delete an Album

Members of the groups that are members IT Resource Management: User role can delete the albums that they create. Members of the IT Resource Management Administrators group can delete any album.

To delete an album, perform the following steps:

Select My Galleries and Albums to display the list of your galleries and albums.
In the center pane, select the albums that you want to delete.
Click the Delete icon () on the workspace bar.

This message is displayed: Do you want to delete the selected items? Click Yes to delete the items.

Copy Reports to an Album

The option to copy a report to an album is available when you are viewing a report in the Gallery or Resource workspace. To copy reports to an album, perform the following steps:

When viewing reports in the Gallery or Resource workspace, identify the report that you want to copy to an album.

Note: When viewing a report in an album, you cannot link the report to another album.
Open the gallery that you want to copy a report from. Select the report that you want to copy.
On the workspace bar, click the Album icon ().
Use the down arrow to display this menu:
Select one of the following types of copies:
- Select Copy Static Link to Album to copy the report to your album.
- Select Copy Dynamic Link to Album to copy the latest version of this report to your album.
  
  Note: If the report that you are copying was generated by a SAS IT Resource Management 3.3 or earlier job, a message appears saying the report cannot be copied. (Reports that were generated by previous releases do not support this feature.)

You can copy the same report to an album as both a static link and a dynamic link. This feature enables you to compare the contents of the reports from the first day to the latest day. On the first day, the report that was copied as a static link is displayed. On the second day and every day thereafter until the static report expires, both the static link and the dynamic link are displayed.

Static reports are links to a particular report instance in the SAS Content Server. Dynamic reports are links to the latest version of a report. In both types of copies to an album, the links are removed when that instance of the report is removed from the SAS Content Server.

If a report is deleted and the cache is refreshed, the link to that report is no longer available and automatically removed from an album. If you open an album that does not contain any reports, then a message notes that there are no reports in this album.

Note: Reports are deleted when they pass their expiration date. In some cases, the administrator might delete reports manually. For more information, see the “Delete Reports from the SAS Content Server” topic in the Administrative Tasks chapter of the SAS IT Resource Management 3.4: Reporting Guide.