If you
have permission, you can save a report either to be manually or automatically
refreshed. If you have questions about your authorization, contact
your system administrator.
Comparison of Refresh Options in the Save As Dialog Box explains the consequences of each option.Comparison of Refresh Options in the Save As Dialog Box
Refresh Option Selected in the
Save As Dialog Box
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Data is automatically
refreshed
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A large report might take a long
time to open. However, it takes less time to save a large report.
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When the report
is opened (and any required prompts are answered), the report automatically
includes the most current data in the underlying data source that
the viewer is authorized to see.
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Data can be manually
refreshed1
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A large report that contains a
lot of data might open more quickly. However, a large report might
take a long time to save.
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The data that
is shown in the report is updated to match the underlying data source
only when the report viewer requests a refresh. Selecting Refresh Data in one section refreshes data in all report
sections.
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While viewing
the report, users can perform certain actions only after they have
refreshed the data. For example, the report viewer would apply a filter
to a crosstabulation table after the report has been refreshed with
data.
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The report can
be archived by authorized users.
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| 1Reports that are pregenerated
on a schedule are also manually refreshed. (Not all report authors
are authorized to schedule reports.)
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