Overview of the Gallery Workspace

On the Gallery workspace, you can work with folders, galleries, and albums. Here is a description of these objects:

Folders

A folder is a container for galleries, albums, and other folders. These folders function like typical folders in a tree. You can use these folders to group related galleries and folders. For example, you might create a single folder to include all of your galleries for DT Perf Sentry reports.
Galleries

A gallery is a group of reports that share common filter values. You can organize SAS IT Resource Management reports by creating a gallery that includes all of the reports that meet a specific criterion. For example, you might create a gallery to include all available reports for a particular machine, adapter data source, or keyword. When viewing a gallery in the Gallery workspace, you can further subset or filter the reports in a gallery for viewing. Thus, you can quickly view a smaller set of reports in a gallery to measure and analyze the utilization, availability, performance, and statistical trends of IT resources for your enterprise.
Albums

Albums are containers for reports that you want easy access to. Think of them as point-and-click-galleries. When you open an album, it resembles and behaves like a gallery. Galleries and albums differ only in how they are created. A gallery is created with the New Gallery wizard. It is modified by using the Edit Gallery wizard. An album is created by selecting reports from existing galleries and using the Copy Link to Album icon () on the workspace bar. You do not use a wizard to create or edit it.

Note: Galleries and albums are not deleted unless you delete them manually.

When any ITRM Report Center user who belongs to the IT Resource Management Users group logs in to the application, the following view of the Gallery workspace is available.

Gallery Workspace for a User

Galleries and albums that you own are grouped separately from galleries and albums that are shared with you. Your galleries and albums are stored in a folder named My Galleries and Albums. Galleries and albums that are shared with you are stored in a folder named

Shared
                  Galleries and Albums

On the Gallery workspace, you can choose to work with your galleries and albums. You can also work with galleries and albums that have been shared with you by selecting the appropriate folder in the left pane.

When any user who belongs to the IT Resource Management Administrators group logs in to the application, the following view of the Gallery workspace is available.

Gallery Workspace for an Administrator

Note: The

Users'
                  Galleries and Albums

folder shows all the galleries and albums that were created by other users.

The following display shows the workspace bar that is available when you are working with objects in either the My Galleries and Albums folder or the Shared Galleries and Albums folder.

Workspace Bar of the Gallery Workspace

The main features of the Gallery workspace are accessed from the workspace bar. The workspace bar of the Gallery workspace contains the following icons:

refreshes the workspace with the latest information.
opens this menu of objects to create:

Select the type of object that you want to create. The corresponding dialog box appears.
- If you select New Gallery, the New Gallery wizard opens. For more information, see Create a Gallery.
- If you select New Album, the New Album dialog box appears. For more information, see Create an Album.
If you select New Folder, the New Folder dialog box appears. For more information, see Working with Folders.
edits the selected item.
copies the selected item.
deletes the selected item.
displays the criteria of the selected gallery.

Gallery Criteria
shares the selected top-level folder.
adds the selected gallery, album, or report to the Watch List on the Home workspace.
sorts the content on this workspace.

You can sort in ascending or descending order. Use the right and left arrows to move a selected sort item to the Sort By list. The lists are sorted in ascending order by default. To change the sort order, click the Sort Direction field for the item that you want to sort. Then click the order that you want the sort to use. Click OK.
changes the columns that are displayed in the window. The Manage Columns dialog box appears, as shown in the following display.

Manage Columns Dialog Box

You can use the up and down arrows on the right side of the dialog box to change the order of the lists.

The previous dialog box shows that the Gallery workspace is displaying the Name, Description, Last Modified Date, Type, Owner, and Creation Date columns by default. To remove any of these columns from the window, select it and then use the arrows to move that column to the Available columns list.

Note: This change persists from one session to the next.