Share a Page

Portal users who are authorized as group content administrators can share pages with a group of users. Content administrators for the Public group can share pages with all portal users.

You can share a new page when you create the page, or you can share an existing page by editing its properties.

Note: The page should not contain a Stored Process Alerts portlet, a Bookmarks portlet, a Publication Channel Subscriptions portlet, or any of the predefined navigator portlets. If you share a page with these portlets, users in the group are not able to see or use the portlets on the shared page.

To share a page, follow these steps:

If the page already exists, then use one of the following methods to display the Edit Page Properties page:
- Navigate to the page that you want to share, and then click CustomizeEdit PageEdit Page Properties.
- Click Search, and search for the page that you want to share. For details about searching, see Search for Content.
  
  When the page name appears on the search results page, click the action menu in the first column, and select Edit.
If the page does not yet exist, then create the page. For instructions, see Create a New Page. On the Create tab of the Add Pages to Profile page, specify the location (group) and share type as described in the next step.
On the Add Pages to Profile page or the Edit Page Properties page, specify these fields:

Location (group)

Select the group of users with which you want to share the page.

Share type

Select the type of sharing action that you want to apply:

Available

The users in the group can find the page using the search tool, and they can add the page if they want it.

Default

The users in the group will automatically see the page the next time they log on to the portal. A user can remove the page from his or her navigation bar if the page is not needed.

Persistent

A persistent page is the same as a default page, except that users cannot remove the page from their navigation bars.

Note: If you are an administrator, depending on your level of privileges, a default or persistent page might not appear when you log on to the portal. You might need to add the page manually. A privileged administrative user has access to all user and group content. When users log on, the pages for every group they have access to are initialized. This could significantly affect performance when the privileged user logs on.

Move the following items to the specified share location

This prompt appears only if the page contains portlets that you are authorized to share. These portlets are specified in the list below the prompt. If the listed portlets contain any links, applications, or syndication channels that you are authorized to share, then those items are also listed.

If you want to share all of the listed items with the selected group, click the check box.

Note: If you want to share only some of the listed items, you can do so by editing their individual properties. See Share a Portlet or Share an Application, Link, or Syndication Channel.
Click OK.

Shared pages have the label Shared, Default, or Persistent in the upper right corner, followed by the name of the group. For example:

A page that was shared with the Sales group as “Available” would have the label Shared: Sales.
A page that was shared with the Public group as “Default” would have the label Default: Public.
A page that was shared with the Sales group as “Persistent” would have the label Persistent: Sales.