Share a Portlet

Portal users who are authorized as group content administrators can share portlets with a group of users. Content administrators for the Public group can share portlets with the Public group, which includes all portal users.

You can share a new portlet when you create the portlet, or you can share an existing portlet by editing its properties.

To share a portlet, follow these steps:

If the portlet already exists, then use one of the following methods to display the Edit Portlet Properties page:
- Navigate to the page that contains the portlet that you want to share. If the portlet has an Edit Properties icon in the title bar, then click this icon.
- Click Search, and search for the portlet that you want to share. For details about searching, see Search for Content.
  
  When the portlet appears on the search results page, click the action menu in the first column, and select Edit.
If the portlet does not yet exist, then create it. For instructions, see Creating a New Portlet. On the Create a New Portlet page, specify the location (group) as described in the next step.
On the Create a New Portlet page or the Edit Portlet Properties page, specify these fields:

Location (group)

Select the group of users with which you want to share the portlet.

Move the following items to the specified share location

This prompt appears only if the portlet contains applications, links, or syndication channels that you are authorized to share. These items are listed in the box below the prompt.

If you want to share all of the listed items with the selected group, click the check box.

Note: If you want to share only some of the listed items, you can do so by editing their individual properties. See Share an Application, Link, or Syndication Channel.
Click OK.

Users in the group will now be able to search for the portlet and add it to their own portal pages.

Portlets that are shared are labeled as such in the upper right corner. For example, if a portlet is shared with a group called sales, then the label Shared: Sales appears in the portlet's title bar.

Note: If you add a link, application, or syndication to a collection portlet that you have previously shared, the new item will not be shared unless you explicitly share it.