Overview of Sharing Content

To share portal content means to make content available to other users to display in their personal portals.

The location of a content item indicates whether it has been shared. If a content item is not shared, then the content definition is located in the user's personal metadata. If a content item is shared, the content definition is located in the group's metadata.

If you are authorized as a group content administrator, then you can share content with the respective group. If you are a content administrator for the Public group, then you can share content with the Public group, which includes all portal users.

Your portal administrator designates group content administrators. The SAS Intelligence Platform: Web Application Administration Guide, which is available at http://support.sas.com/92administration, contains instructions for configuring group content administrators.

If you are a group content administrator, you can share the following types of portal content:

• pages
• portlets (excluding predefined portlets)
• applications
• links
• syndication channels

When you share a page, you can specify whether you also want to share the portlets that are contained on the page. When you share a portlet, you can specify whether you also want to share the applications, links, and syndication channels that are contained in the portlet.

Within those pages and portlets, individual users see only the content that they are authorized to view. For example, suppose the page that you share contains two portlets, one with salary information and one with company news items. If a user who is not authorized to view salary information accesses the page, only the news items are visible to that user.

You cannot share particular types of predefined portlets, including the following:

• Bookmarks portlets
• Stored Process Alerts portlets
• Publication Channel Subscriptions portlets
• several predefined navigator portlets

After content has been shared with a group, any user who is authorized as a content administrator for the group can do the following:

• Edit the shared content. When you edit shared content, the changes that you make appear in all of the users' portals where that content is displayed.
• Unshare the content by changing its location to “Not shared.” When you unshare content, the content is removed from all of the users' portals where that content is displayed.
• Permanently delete the shared content. When you permanently delete shared content, the content is removed from all of the users' portals where that content is displayed.

Users who are not content administrators cannot edit, unshare, or permanently delete shared content.

When you share a page, you can select one of the following share types:

• Available shared pages are pages that all users in the group can find by using the search tool. Any user in the group can add these pages to his or her personal portal.
• Default shared pages are automatically added to the portals of all users in the group. Users can then remove the page if they do not need it.
• Persistent shared pages are automatically added to the portals of all users in the group, and users cannot remove them.

Shared pages have the label Shared, Default, or Persistent in the upper right corner, followed by the name of the group. For example:

• A page that was shared with the Sales group as “available” would have the label Shared: Sales.
• A page that was shared with the Public group as “default” would have the label Default: Public.
• A page that was shared with the Sales group as “Persistent” would have the label Persistent: Sales.

The label Shared, followed by the name of the group, appears in the upper right corner of shared portlets. For example, the label Shared: Sales would appear on a portlet that has been shared with a group called Sales.

You can specify that content is to be shared by selecting a group from the Location (group) drop-down box. This drop-down box is displayed in the following situations:

• when you create a new page, portlet, application, link, or syndication channel
• when you edit the properties of a page or a portlet
• when you edit an application, link, or syndication channel