View a List of Scheduled Reports

To view a list of the reports that you have scheduled, complete these steps:
  1. From the Welcome window or Edit mode, click Filethen selectManage Files to access the File Management window.
  2. Open the Scheduled and Distributed Reports dialog box. The name of the link that opens the dialog box depends on your role:
    • If you do not have permission to schedule or distribute reports, you will not see a link.
    • If you can schedule but not distribute reports, then click View my scheduled reports.
    • If you can both schedule and distribute reports, then click View my scheduled and distributed reports.
    The Scheduled and Distributed Reports dialog box contains the following information:
    Last updated
    This field displays the date that the list of scheduled reports was last updated.
    refresh iconRefresh lists
    Select this option to update the list of reports.
    Schedule, Actions, Schedule Definition
    This field displays the name of each scheduled report and the time that each report is scheduled to run. It also displays the prompt values if the report is prompted.
    To see a menu of options for editing and deleting a specific scheduled report, click actions icon in the Actions column.
    Occurrence, Status, Date/Time
    This field displays the status of each occurrence of each scheduled report, either Failed, Executed, or Running. The Date/Time column displays the date and time for each successful or failed execution.
    If the status is Failed, take these actions to try to resolve the problem:
    • rerun the schedule
    • delete the schedule, re-create it, and then run it again
    • contact your system administrator
    Maximum number of history occurrences to display
    Each report can have multiple occurrences listed, not including occurrences with the status of Running. The system limit for the value is 10. If the value is 0 (zero), then all history records are retrieved.
    After you change the value, click refresh Refresh lists to make sure the value takes effect. The value that you enter is stored with your user profile, so it appears the next time the dialog box opens.
    Note: You cannot use the scheduling features if a scheduling server is not available or if you do not have authorization to schedule reports.
    A List of Scheduled Reports
    A List of Scheduled Reports
  3. When you are finished viewing the information, click Close.
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