Submission Frequently Asked Questions

Why can't I just send my WORD document?
How do I embed fonts?

Why can’t I just send my WORD document?

Unfortunately, WORD documents do not always turn out the same from one machine to another. Sometimes the changes are very subtle, other times they are dramatic. Once the file has been opened on another machine, there is no way to know what it looked like on the original machine. With all of the different versions of WORD, different option settings, different ways to construct a document, and different operating systems, there simply is no way for us to assure you that what we get is what you sent.

How do I embed fonts?

Exactly how it is done will vary from application to application & version to version, but for most WORD versions, open the document & click Tools -> Options, then look for the "Saves" tab. Somewhere under "Saves" there will be something about "save with fonts embedded". Mark it and RE-SAVE THE DOCUMENT BEFORE MAKING THE PDF. (Often there is an option to only include the characters in use - it makes the file a bit smaller and works fine as long as the author is absolutely positive that no one will have to do any touch-up editing to the document. Even if the editor, such as a section chair or the SAS Print Center, has the font that was used, the PDF file will not allow editing unless the full font set is embedded.)