Navigating Gallery Folders and Galleries

Understanding the Gallery Folder Structure

The Browse pane enables you to navigate and open gallery folders and galleries to locate reports. You can click the arrow to the left of a folder to view its contents. You can click a gallery to view its contents in the Gallery pane.

The gallery folders and galleries in the Browse pane are divided into the following folders:

My Galleries

This folder contains all of the gallery folders and galleries that you created, regardless of whether the folders or galleries are public or private. For more information about identifying public and private galleries, see Public and Private Gallery Folders and Galleries.

Note: Authorized users who are not members of the IT Resource Management Administrator or IT Resource Management User groups do not have permission to manage personal gallery folders. Therefore, a My Galleries folder is not available to these users.

Public Galleries

This folder contains all of the gallery folders and galleries that other users create and mark as public.

You cannot see a gallery folder with your user name in the Public Galleries folder. You can see only the public gallery folders of other users in the

Public
                                 Galleries

folder. When you log on with your user name, all of the gallery folders and galleries that you created are in the

My
                                 Galleries

folder.

For example, if a user named Samantha Cross creates a public gallery folder called

SAR
                     Galleries

, then the gallery folder appears in her

My
                     Galleries

folder when she uses her user ID to access Gallery Manager. The gallery folder icon indicates that her new gallery folder is public. Samantha can also see the public gallery folders for other users. However, the name of the owner of a public gallery folder is not displayed. Instead, the name of the gallery folder is displayed.

When another user logs in to Gallery Manager with his user ID, the My Galleries folder contains all of the gallery folders and galleries that he created. His Public Galleries folder includes all the public folders and galleries that were created at his site.

Public and Private Gallery Folders and Galleries

You can designate gallery folders as public or private based on whether you want other users to see your galleries. This parameter is called the Status.

Public status specifies that the gallery folder and its contents are available for all Gallery Manager users to view and copy. Your public gallery folders and their contents appear in your My Galleries folder and in the Public Galleries folder for other users.

You can modify and delete only the public gallery folders and galleries that you create.

Note: Members of the user group IT Resource Management Administrator can delete any public gallery folders or galleries regardless of whether they created the object.
Private status specifies that the gallery folder and its contents are available only to the person who created it. Your private gallery folders and their contents appear in your My Galleries folder in the Browse pane.

You can view, copy, modify, and delete your own private gallery folders and galleries. Other Gallery Manager users cannot see or modify your private gallery folders or galleries and you cannot access theirs.

Note: Members of the user group IT Resource Management Administrator can view and delete any private gallery folders or galleries, regardless of who created the objects.

Gallery Manager uses different icons to designate whether a gallery folder or gallery is public or private. You can use these icons to quickly determine the status of an object.

The following table shows the status icons for each object in Gallery Manager:

Public and Private Icons for Gallery Folders and Galleries

Object	Icon
Public gallery folder
Public gallery
Private gallery folder
Private gallery

The following display shows private and public folders in the Browse pane.

Browse Panel with Expanded Folders

For more information about where to find public and private gallery folders and galleries in Gallery Manager, see Understanding the Gallery Folder Structure.

You can specify the Status of a gallery folder when you create or edit it. However, all gallery folders and galleries automatically inherit the same status as the gallery folder that contains them. Therefore, when creating a new gallery folder or gallery, you must consider the status of the gallery folder that will contain it. For example, if you copy an existing public folder and save the copy in a private folder, then the copy inherits a status of private.

Note: If you copy a gallery folder to the first level of the My Galleries folder, then the copy inherits a private status by default. You must modify the status of the gallery folder manually to specify a public status for the copied folder.

For more information, see Change the Public or Private Status of a Gallery Folder or Gallery.

Change the Public or Private Status of a Gallery Folder or Gallery

To change the public or private status of one or more gallery folders that reside on the first level of the My Galleries folder, perform the following steps:

In the Browse or Gallery pane, select the gallery folder that you want to edit.

Note: In the Gallery pane, you can hold down the CTRL or SHIFT key and select multiple gallery folders.
In the Browse or Gallery pane, click the arrow next to the Action button and select Private or Public.

If a selected gallery folder is marked as public, then the Private option appears in the list of menu options. If a selected gallery folder is private, then the Public option appears.
Click Yes.

Note: All galleries that reside on the first level of the My Galleries folder are private. To change the status of these galleries, you must move them into a public gallery folder.

To modify the status of an existing gallery folder or gallery that is not on the first level of the My Galleries folder, you must change the status of the parent gallery folder or move the object to another folder that has the status that you want.

Note: If you copy a gallery folder or gallery to the first level of the My Galleries folder, then the copy inherits a private status by default.

For more information, see Working with Gallery Folders and Working with Galleries.