E-mail a URL for a Report

To e-mail the URL for a report, complete these steps:

Note: The e-mail option is available only for saved reports.

In View mode, perform one of these tasks:
- Select FileOpen to open the Open dialog box.
- Select FileManage Files to access the File Management window.
Next to the name of the report that you want to e-mail, click in the Actions column, and then select E-mail.

If the report does not contain multiple sections or prompts, then the generated URL for the report is automatically copied into an e-mail message.

An E-Mail Message with the Generated URL for a Report

If the report has multiple sections or prompts, then you can select a section, specify prompt values, or both. Complete these additional steps:
1. In the Define Section and Prompt Values dialog box, complete either of these tasks:
  
  For a report that has multiple sections, select a section from the Open to section drop-down list. This is the section of the report that appears when the user clicks the link.
  
  For a report with prompts, the prompt values are available for you to select. There will be scroll bars for multiple prompts. You can scroll to answer more prompts.
2. Click E-mail Report. The generated URL for the report is automatically copied into an e-mail message.
  
  If the URL with parameters, section information, or both is too long to send, then an error message displays. You can download a shortcut to a file that can be used to open the report.
  
  Error Message If the URL Is Too Long
  
  You can either attach the downloaded file to an e-mail message or save the shortcut file to disk and then send a link to the shortcut. If you click OK in the error message, a File Download dialog box opens. Click Save to save the files to disk. The prefix of OPEN_ is added to the filename. The file type is HTML. You can attach this file to an e-mail message.
Send the e-mail message.

Alternatively, in View mode, you can select File

E-mail and the generated URL for the report is automatically copied into an e-mail message. In this case, the section that you are currently viewing appears when the user clicks the link in the e-mail message. If prompt values exist, they are set to the values that you are using when you are viewing the report. You will not see the Define Section and Prompt Values dialog box, unless there is a prompt that does not have a value assigned.