If you
have permission, you can save a report either to be manually or automatically
refreshed. If you have questions about your authorization, contact
your system administrator. The following table explains the consequences
of each option.
Comparison of Refresh Options in the Save As Dialog Box
Refresh Option Selected
in the Save As Dialog Box
|
|
Data is
automatically refreshed
|
A large report might
take a long time to open. However, it takes less time to save a large
report.
|
When the report is opened
(and any required prompts are answered), the report automatically
includes the most current data in the underlying data source that
the viewer is authorized to see.
|
Data can
be manually refreshed1
|
A large report that
contains a lot of data might open more quickly. However, a large report
might take a long time to save.
|
The data that is shown
in the report is updated to match the underlying data source only
when the report viewer requests a refresh. Selecting Refresh
Data in one section refreshes data in all report sections.
|
While viewing the report,
users can perform certain actions only after they have refreshed the
data. For example, the report viewer would apply a filter to a crosstabulation
table after the report has been refreshed with data.
|
The report can be archived
by authorized users.
|
| 1Reports that are pregenerated
on a schedule are also manually refreshed. (Not all report authors
are authorized to schedule or refresh reports.)
|